We're so happy you want to sign up for Side by Side!
Here's everything you need to know and think about when you apply to or sign up for Side by Side 2019.
Please read through our TERMS & CONDITIONS and our PERSONAL DATA POLICY as well. If you have questions about your application/sign-up or wish to cancel it, please email firstname.lastname@example.org.
What information do I need in order to sign up?
For some tracks, additional information is requiredto sign up/apply, for example:
What does the participation fee cover?
The participant fee is 450 SEK for all tracks except BEGINNERS´ ORCHESTRA, BEGINNERS´ CHOIR and OPEN CHOIR which are only 200 SEK and VOLUNTEERS´ CHOIR is of course free. The participation fee covers snacks (fika), lunch and sometimes dinner. In addition to this, every participant gets to join rehearsals, concerts and other activities at the camp. All participants get a Side by Side bag and a Side by Side T-shirt. VAT on the participation fee is 25%. For those who need accommodation during the camp, an additional 95 SEK per person and night are charged (all meals included). VAT on accommodation is 12%.
Without an adult?
For UPPER INTERMEDIATE ORCHESTRA, INTERMEDIATE ORCHESTRA, BASIC ORCHESTRA and CHILDREN'S CHOIR the children who arrive unaccompanied to the camp can choose the alternative "I have no one to take care of me during the camp and need help from the Kid Camp Counselors". They will be assigned a Kid Camp Counselor to keep track of and look after them during the camp. The camp counselors work day shifts only and therefore we recommend daily drop-offs and pickups of the children for those who choose this alternative.
For BEGINNERS' ORCHESTRA, BEGINNERS' CHOIR and OPEN CHOIR all participants must be accompanied by an adult that they know during the whole camp. For all other tracks we want children below the age of 13 to have an adult they know on site.
To be allowed to stay overnight at the camp you must be at least 13 years old or be accompanied by an adult that you know.
You as an accompanying adult must sign up and pay the participation fee, just like participants playing/singing, and we assume that you take care of your child/group during the whole camp. As a music teacher in UPPER INTERMEDIATE, INTERMEDIATE or BASIC ORCHESTRA, you can in the application form choose to participate in the orchestra, as a support.
How do I sign up more than one person?
You can sign up up to 30 participants per booking for all tracks, except ADVANCED ORCHESTRA and PRE-ADVANCED ORCHESTRA.If something goes wrong or you need to change something, contact us through email at email@example.com. Some information is transferable from Person 1 to other participants. You can do this for each participant by clicking the pen icon in the to right corner. NB, see below when emailing (for info before the camp).
Person 1 becomes the main booker for the group, automatically receiving everyone's booking confirmation and becoming the invoice receiver (can be edited in the payment step). If you sign up as a group, Person 1 should be an adult.
How many slots are there?
We have a max number of participants for each track and section. When a section or track is full, this will show in the sign-up form. It will then be possible to sign up on a waiting list.
Should I sign up even if I'm just a visitor?
To participate in Side by Side, you need to sign up and pay the sign-up fee. We have a lot of participants and for everyone's safety we need a complete overview over who and how many people are on the camp area. Therefore we cannot receive children and/or adults who are connected to a participant, but not registered and confirmed by us. If you want to visit a participant during the camp, we suggest this happens between camp activities. Everyone is welcome to the Festival concert and the different Lunch and Finale concerts. Tickets may be required in some cases. Find more information on this in our newsletters and on the website.
The sign up may contain personal information such as name, postal address, telephone number and e-mail addresses, as well as information regarding delivery, payment and purchase details, address-based profiling and data based on the use of digital services.
Göteborgs Symfoniker may record concerts and events to inform about our activities in different channels. The recordings may also be used for broadcasting in Göteborgs Symfoniker’s own channels as well as in cooperation with third parties.
What are personal data used for?The information is used by Göteborgs Symfoniker for marketing, information and delivery of tickets and products as well as a basis for statistics and product development. The data can serve as a basis for Göteborgs Symfoniker to be able to customize content, ads and offers from Göteborgs Symfoniker, as well as, where appropriate, our partners.
What do you agree with as a customer?Göteborgs Symfoniker’s customers and registered users agree that marketing via mail, telephone, or e-mail and text messaging and other digital channels is allowed. Marketing via e-mail and text messaging is regulated by the Marketing legislation.
Who handles and owns the information?Göteborgs Symfoniker is the sole owner of the personal information collected. We do not sell this information to other companies. Göteborgs Symfoniker will not, without your consent, pass on information about you other than if it is necessary to convey a service or product (eg distribution, printing and retailers). Personal data are disclosed to authorities only when required by law or by authority decision.
How do you return your consent as a customer?All users are entitled to withdraw consent, request correction / deletion of any incorrect information or request a registry exemption, and block data against marketing. You can do this by emailing firstname.lastname@example.org.
How long is your personal data saved?Personal data is stored under current user relationship or in accordance with the prior consent. The consent is valid until the user himself declares it and does not end if the service is not used. The consent is also not dependent on any purchase of products.
How do I fill in the sign-up form?
Here you can read a detailed instruction on how to complete the sign-up form
We are asking about the participant's gender because we want to be able to follow up the gender distribution at the camp every year.
The email address listed here will be used to send the confirmation as well as additional information about the camp. If you are the main booker for a group, you can enter your own email for all your participants, but then you must take responsibility for spreading the information to your group.
Phone number (for contact during the camp)
Allergies and special diets
There will be no food served that contains nuts or pork at the camp. If you have allergies or need special diet then please notify us here. For example, if you want to eat vegan or vegetarian food.
Enter the name of the music school, orchestra, choir or other organization you belong to. If you do not belong to any organization, you can write it here in your own words.
If you live in another country than Sweden, please choose your home country here.
The information listed here is an extra security for us to be able to reach the participants parent/legal guardian. If the participant is above 18 years old, then please provide the participant's email and a phone number to the closest relative.
Other information about you that we in the organization should know
Please notify us if there is something else we need to know about the participant. For example using a wheelchair or have an illness. You are also welcome to contact us via email or phone.
In the Accommodation tab you can choose if you wish to book accommodation in a shared classroom.
Click Add for each participant you wish to book accommodation for and enter which day you arrive to the accommodation and which day you leave as well as each participant's name under Participant.
If you have any requests concerning your or your group's accommodation, for example if you want to stay boys/girls or children/teachers you can write this under Requests for accommodation down on the right or contact us at email@example.com
On the top right, you will see that the amount changes when you enter the number of nights. The accommodation costs 95 SEK per person and night including breakfast. If you have any questions or requests about the accommodation, you are welcome to contact us by email or phone.
To stay overnight at the camp you must be at least 13 years old or accompanied by an adult you know.
After the sign up
Copyright Stiftelsen El Sistema Sverige
& Göteborgs Symfoniker 2018