SIGN-UP INFORMATION - Side by Side by El Sistema English

SIGN-UP
INFORMATION
We're so happy you want to sign up for Side by Side!
Here you will find a lot of what you need to know and think about when you apply to/sign up for Side by Side 2020.
If you have questions or wish to cancel your slot, please email sidebyside@gso.se. Should you wish to cancel, please do so as early as possible and no later than May 4.
Application or sign-up?
To the tracks for the oldest participants at Side by Side you make an APPLICATION and have to wait for an admission notice before you know if you got accepted. The application is judged on your age and experience. To all other tracks at Side by Side you simply SIGN UP and get confirmation immediately.

EVERYONE who will be physically present at camp, including teachers, parents and siblings have to sign up at Side by Side and pay the participation fee.
APPLICATION
For: ADVANCED ORCHESTRA, PRE-ADVANCED ORCHESTRA, WIND & STRING ORCHESTRA, YOUTH CHOIR, UPPER VOICES CHOIR, EARLY MUSIC och FOLK MUSIC
Opens: Monday, November 11
Open until: Friday, January 10
Notifications sent on: Friday, January 17
Last day to accept: Friday, January 24
Late application opens: January 13 or as available
Late application closes: When full or April 3 at the latest
Notifications (late application) sent: Continutously
SIGN-UP
For: UPPER INTERMEDIATE ORCHESTRA, INTERMEDIATE ORCHESTRA, BASIC ORCHESTRA, OPEN ORCHESTRA, BEGINNERS’ ORCHESTRA, PRE-UPPER VOICES CHOIR, CHILDREN’S CHOIR, BEGINNERS’ CHOIR, OPEN CHOIR och VOLUNTEERS’ CHOIR
Opens: Monday, February 3
Open until: As long as there are slots left, or until Friday, April 3
Notifications sent: Immediately
Track guide
To help you get a quick grasp of who can sign-up/apply for the different tracks, we have developed the set of icons that you see below. Beyond that, we also state a recommended age span and experience level in each track description.

13 years or older without adult
Child under 13 years with adult
Child under 13 years in camp counselor group
13 years or older with adult
Adult playing/singing
Adult non-playing/-singing
What information do I need in order to sign up/apply?
Name
Year of birth
Which orchestra/choir you wish to participate in and with what instrument/voice type
If you will be arriving with an adult
Which School of the Arts, orchestra, choir or organization that you belong to (if any)
An email address where you can receive the booking confirmation and get more information about Side by Side.
A mobile number to you or to someone responsible for you who will be at the camp.
Legal guardian's name and phone number (if you are under 18)
Any allergies, special dietary concerns or other needs
Credit/debit card or billing information
For some tracks, additional information is required
to sign up/apply, for example:
Which ensemble section you wish to sing/play in
How many years of experience you have playing your instrument/singing in a choir
How used you are to playing in an orchestra/singing in a choir
The name, phone number and email address to your instrumental/choir teacher
What does the participation fee cover?
The participant fee is 450 SEK for all tracks except BEGINNERS´ ORCHESTRA, BEGINNERS´ CHOIR and OPEN CHOIR which are only 200 SEK and VOLUNTEERS´ CHOIR is of course free. The participation fee covers the meals included in the track's schedule. In addition to this, you get to join rehearsals, concerts and other activities at the camp. All participants get a Side by Side bag and a Side by Side T-shirt. VAT on the participation fee is 25%. If you would like accommodation at the camp, an additional 95 SEK per person and night are charged (all meals included). VAT on accommodation is 12%.

Without an adult?
Children under 13 years old who wish to come to Side by Side and do not have an accompanying adult may be able to attend a camp counselor group. That means that a Side by Side camp counselor will look after and guide them at camp.

Camp counselors only work day shifts so the child cannot spend the night at Side by Side but must be left and picked up every day in conjunction with the scheduled activities of the camp. Camp counselor groups are only available for the following tracks: UPPER INTERMEDIATE ORCHESTRA, INTERMEDIATE ORCHESTRA, BASIC ORCHESTRA, PRE-UPPER VOICES CHOIR and CHILDREN’S CHOIR. The number of available camp counselor group slots are limited.

For BEGINNERS' ORCHESTRA and BEGINNERS' CHOIR you must have an accompanying adult who you know that can leave and pick you up every day. They must be available on phone Sunday and Monday and must be on-site with you the whole of Tuesday.

When participating in OPEN CHOIR you must bring an adult if you need help during things like lunch and transfers between locations.

For all other tracks we want you to have an adult you know present if you are under 13 years old. To be allowed to stay overnight at the camp you must be at least 13 years old or be accompanied by an adult that you know.

Accompanying adult?
You as an accompanying adult must sign up and pay the participation fee, just like the participants who are playing/singing, and we assume that you take care of your child/group during the whole camp. As a music teacher in INTERMEDIATE or BASIC ORCHESTRA, you can tell us in the application form if you want to participate in the orchestra, as playing support.
How do I sign up more than one person?
You can sign up up to 30 participants per booking for all tracks.

Some information is transferable from Person 1 to other participants. You can do this for each participant by clicking the pen icon in the to right corner. NB, see below when emailing (for info before the camp).

Person 1 becomes the main booker for the group, automatically receiving everyone's booking confirmation and becoming the invoice receiver (can be edited in the payment step). If you sign up as a group, Person 1 should be an adult.
How many slots are there?
We have a max number of participants for each track and section. When a section or track is full, this will show in the sign-up form. It will then be possible to sign up on a waiting list.

Should I sign up even if I'm just a visitor?
To participate in Side by Side, you need to sign up and pay the participation fee. In the sign-up form you choose "Non-playing/-singing accompanying adult". We have a lot of participants and for everyone's safety we need a complete overview over who and how many people are in the camp area. Therefore we cannot receive children and/or adults who are connected to a participant, but not registered and confirmed by us. If you want to visit a participant during the camp, we suggest this happens between camp activities. Everyone is also welcome to the different concerts of course. More information about those can be found in our newsletters and on the website.
Personal Data
Filming and photography takes place for documentation throughout Side by Side. The material will be used in social media, on our website and in other ways to present Side by Side during the camp week and in our future communication and marketing. The material may also be used by our partners, Beyond this we comply with the current legislation and Göteborgs Symfoniker’s privacy policy: https://www.gso.se/en/personal-data/
How do I fill in the sign-up form?
Here you can read a detailed instruction on how to complete the sign-up form

Gender
We are asking about the participant's gender because we want to be able to follow up the gender distribution at the camp every year.

Instrument/part
We have a limited number of slots for the different tracks and instruments/voices. If an alternative reaches full capacity it will be removed from the sign-up list. In that case, it will be possible to sign up on a waiting list. This will end the booking and you won't have to pay at this moment.

We will monitor the sign-ups and update as often as possible. If instruments/voices will become vacant, we will contact those listed on the waiting list so the booking can be completed and a payment made.

In the instrument/voice list there is also the alternative ”Non-playing/-singing accompanying adult". Choose this if you are an accompanying adult.

Music school/Orchestra/Choir/Organization
Enter the name of the music school, orchestra, choir or other organization you belong to. If you do not belong to any organization, you can write it here in your own words.

Other information about you that we in the organization should know
Please notify us if there is something else we need to know about you/the participant. For example using a wheelchair or have an illness. You are also welcome to contact us via email or phone.

Email (for information before the camp)
The email address listed here will be used to send the confirmation as well as additional information about the camp. If you are the main booker for a group, you can enter your own email for all your participants, but then you must take responsibility for spreading the information to your group.
Country
If you live in another country than Sweden, please choose your home country here.

Phone number (for contact with the participant during camp)
The mobile number listed here will be used to reach the participant during the camp. If the participant does not have a phone, the number of an adult who takes responsibility for the participant during the camp can be provided here. We strongly recommend that all children and youths at Side by Side have their own phone during the camp, so that we can reach them in case of an emergency.

Legal guardian's/next of kin's name and phone number
The information listed here is an extra security for us to be able to reach the participants parent/legal guardian. If the participant is above 18 years old, then please provide the participant's email and a phone number to the next of kin.

Special diets
There will be no food served that contains nuts or pork at the camp. As far as special dietary needs are concerned, you can choose vegetarian, vegan, gluten-free, lactose-free and milk protein-free food. You may also state allergies and other dietary requirements. These wishes will be honored to the best of our ability.
ACCOMMODATION
In the Accommodation tab you can choose if you wish to book accommodation in a shared classroom.
Click Add for each participant you wish to book accommodation for and enter which day you arrive to the accommodation and which day you leave as well as each participant's name under Participant.

If you have any requests concerning your or your group's accommodation, for example if you want to stay boys/girls or children/teachers you can write this under Requests for accommodation down on the right or contact us at sidebyside@gso.se

On the top right, you will see that the amount changes when you enter the number of nights. The accommodation costs 95 SEK per person and includes all meals. If you have any questions or requests about the accommodation, you are welcome to contact us by email or phone.

To stay overnight at the camp you must be at least 13 years old or accompanied by an adult you know.
SUMMARY
The Summary tab lists all the information you have entered in the previous steps. Make sure everything is correct. To change something, click Back and adjust. When you have clicked Book, you can no longer go back and change the information.
CODE
At the bottom of the Summary tab, under the heading Summary, you will see the total sum of the booking. If you belong to Göteborgs Kulturskolor or are a part of El Sistema's work in Gothenburg, you can enter the promotional code you've received in the proper box and click Activate. Then the sum will shrink accordingly. Only then click on Book.
The promotional code covers the participation fee but not the accommodation.
PAYMENT
In the Payment tab, you must first select if you want to pay by card or invoice. If you choose by card, the payment will be processed immediately. VISA, Mastercard, Eurocard and Maestro are accepted.
If you choose invoice, a paper invoice will be sent on May 11. The invoice must be paid within 30 days. You enter the address in the next step. The invoice recipient can be a company/association or a private person.
After the sign up

Once the booking is completed, you will receive a confirmation email. The confirmation contains a summary of all the information you provided and a barcode. Please print and bring the barcode when you arrive to the camp.

If you made a booking for multiple participants and entered different email addresses for different participants, you as the main booker will not get the barcodes for all participants. The barcodes will be sent to the email address specified for each participant.

When arriving to the camp, you can sign in your whole group with your barcode or by stating your name. We encourage bringing the barcodes as this will speed up the sign in process. As a group booker, you can choose between only bringing your own barcode or letting everyone in your group forward their confirmation emails to you so you can print them and the bardcodes out and bring them all at the same time.

Welcome to Side by Side 2020!

SIGN-UPINFORMATION

We're so happy you want to sign up for Side by Side!

Here you will find a lot of what you need to know and think about when you apply to/sign up for Side by Side 2020.If you have questions or wish to cancel your slot, please email sidebyside@gso.se. Should you wish to cancel, please do so as early as possible and no later than May 4.

Track guide

To help you get a quick grasp of who can sign-up/apply for the different tracks, we have developed the set of icons that you see below. Beyond that, we also state a recommended age span and experience level in each track description.

Personal Data

How do I fill in the sign-up form?

Here you can read a detailed instruction on how to complete the sign-up form

ACCOMMODATION

SUMMARY

CODE

PAYMENT

After the sign up

SIGN-UP
INFORMATION

Here you will find a lot of what you need to know and think about when you apply to/sign up for Side by Side 2020.
If you have questions or wish to cancel your slot, please email sidebyside@gso.se. Should you wish to cancel, please do so as early as possible and no later than May 4.