ABOUT EXPRESSION OF INTEREST

ABOUT EXPRESSION OF INTEREST
We're so happy you want to sign up for Side by Side!
Here you will find a lot of what you need to know and think about when you submit your Expression of Interest.
If you have questions or wish to cancel your slot, please email sidebyside@gso.se.
In order to join Side by Side 2021, all playing/singing participants need to submit an Expression of Interest. During the period December 2–February 7, the Expression of Interest form is open for all tracks except BEGINNERS’ ORCHESTRA and BEGINNERS’ CHOIR. The form for these tracks will be available later in the spring.

Because of the current world situation we will offer fewer slots for the camp in Gothenburg than usual and the possibilities for accommodations are very limited. In 2021 you will also be able to participate in the camp remotely in some way. Please note in your Expression of Interest if you would like to participate on location in Gothenburg and/or digitally. When the submission period has passed, we will divvy up the different tracks and parts. We strive for quality, width, and diversity.

You can only submit your interest in a single track. Therefore, it is important that you consider your choice carefully, and discuss it with your instrument teacher/choir leader. The repertoire should be your main guide in this, so study it closely.

For many of the tracks, you can submit a joint Expression of Interest for participants from the same school of the arts/choir/family. In that case, the admission notice will encompass the full group. You can also submit an individual Expression of Interest. In both cases, it is important to state a correct email address that we can send the admission notice to.

Your Expression of Interest is not binding and does not cost anything unless you are offered a slot and confirm your participation. If you would like to withdraw your Expression of Interest, we would be grateful if you could reach out to us via sidebyside@gso.se as soon as possible.

Admission notices will be sent out during the month of February.

You who are offered a slot at Side by Side in Gothenburg will be asked to complete your Expression of Interest with more details when you accept. This is when you can add the contact information to each separate participant, and special dietary needs, as well as submit your payment information. You can also sign up any accompanying adults. If you have decided to participate digitally, we will get back to you with further information in the spring.
Expression of Interest for:
All tracks except BEGINNERS*

Opens: Wednesday December 2, 2020
Open until: Sunday, February 7, 2021
Notices will be sent: Throughout February
Answer YES by: The date stated in your admission notice

A link to the Expression of Interest form is available on the page of each respective track. In your form, you will be able to state if you wish to participate on location in and/or digitally.
Expression of Interest for:
BEGINNERS' ORCHESTRA and BEGINNERS' CHOIR

Open: March 2021

A link to the Expression of Interest form will be available on the page of each respective track.
TRACK GUIDE
To help you get a quick grasp of who are eligible for the different tracks, we have developed the set of icons that you see below. Beyond that, we also state a recommended age span and experience level in each track description. You can find more information about terms such as "camp counselor group" and "playing/singing adult" in our Information ABOUT EXPRESSION OF INTEREST.

13 years or older without adult
Child under 13 years with adult
Child under 13 years in camp counselor group
13 years or older with adult
Adult playing/singing
Adult non-playing/-singing
Expression of Interest
ADVANCED ORCHESTRA, PRE-ADVANCED ORCHESTRA, WIND & STRING ORCHESTRA, YOUTH CHOIR, UPPER VOICES CHOIR, EARLY MUSIC and FOLK MUSIC
After February 7, we will divvy up the different tracks and parts. We will base our decisions on how things like how long you have played your instrument/sung in a choir, your orchestra-/choir experience, and your age. ditt instrument/sjungit i kör, din orkester-/körvana och din ålder. We strive for Side by Side quality, width, and diversity.
We may contact your instrument teacher/choir leader concerning your Expression of Interest.
You will receive an admission notice in February. If you are offered a slot, you must reply and confirm your participation within the timespan stated in the notice. If you do not reply in a timely manner, you will lose your slot.
If you are not offered a slot, you will be placed on the Waiting List for the track you have submitted an Expression of Interest for.
Accompanying adults are not allowed to play/sing in these tracks and therefore do not need to submit an Expression of interest. If they wish to join you at camp, you can sign them up when you confirm your slot.
When it's time to confirm offered slots, it will be possible to gather all participants in one booking in order to get a single bill.
Please read our Personal Data Policy.
Expression of Interest
UPPER INTERMEDIATE ORCHESTRA, INTERMEDIATE ORCHESTRA, BASIC ORCHESTRA, PRE-UPPER VOICES CHOIR, CHILDREN’S CHOIR och OPEN CHOIR
After February 7, we will divvy up the different tracks and parts. We strive for Side by Side quality, width, and diversity.
You will receive an admission notice in February. If you are offered a slot, you must reply and confirm your participation within the timespan stated in the notice. If you do not reply in a timely manner, you will lose your slot.
If you are not offered a slot, you will be placed on the Waiting List for the track you have submitted an Expression of Interest for.
Accompanying adults do not need to submit and Expression of Interest. If they wish to join you at camp, you can sign them up when you confirm your slot. This applies both to non-playing/-singing adults and playing pedagogues.
When it's time to confirm offered slots, it will be possible to gather all participants in one booking in order to get a single bill.
Please read our Personal Data Policy.
What information do I need in order to submit an Expression of Interest?
Name
Year of birth
Which orchestra/choir you wish to participate in and with what instrument/voice type
Which School of the Arts, orchestra, choir or organization that you belong to (if any)
An email address where you can receive the admission notice
A mobile number where we can reach you
Whether you require housing
For some tracks, additional information is required, for example:
Which ensemble section you wish to sing/play in
How many years of experience you have playing your instrument/singing in a choir
How used you are to playing in an orchestra/singing in a choir
The name, phone number and email address to your instrumental/choir teacher
If you would like to be placed in a camp counselor group
How many people need accommodation, including accompanying adults if it is a group submission
What does the participation fee cover when you are on location i Gothenburg?
The participant fee is 450 SEK (including 25% VAT) for all tracks except BEGINNERS´ ORCHESTRA, BEGINNERS´ CHOIR and OPEN CHOIR which are only 200 SEK (including 25% VAT). If you would like accommodation at the camp, an additional 100 SEK per person and night are charged (breakfast included). VAT on accommodation is 12%. The participation and accommodation fees are refunded if you cancel before May 7. Last day to cancel for a full refund due to Corona related issues is June 17. The fees will also be refunded if Side by Side needs to be cancelled due to the pandemic.

Food: At Side by Side we serve lunch and dinner during camp and fruit between meals. We are working hard to lessen the excess amount of food we serve at the camp, therefore some of the meals are only for those at our accommodation.
Information about which meals are available for everyone and which are only for those staying at our accommodations will be made available closer to camp start.

Accommodation: For those traveling to Gothenburg it's possible to book camp accommodation. During Side by Side 2021, accommodation will be very limited. Camp accommodation means that you sleep on a mattress, on the floor, in communal sleeping rooms. We will not mix participants from different groups in the same room.

Without an adult?
Children under 13 years old who wish to come to Side by Side and do not have an accompanying adult may be able to attend a camp counselor group. That means that a Side by Side camp counselor will look after and guide them at camp.

Camp counselors only work day shifts so the child cannot spend the night at Side by Side but must be left and picked up every day in conjunction with the scheduled activities of the camp. Camp counselor groups are only available for the following tracks: UPPER INTERMEDIATE ORCHESTRA, INTERMEDIATE ORCHESTRA, BASIC ORCHESTRA, PRE-UPPER VOICES CHOIR and CHILDREN’S CHOIR. The number of available camp counselor group slots are limited.

For BEGINNERS' ORCHESTRA and BEGINNERS' CHOIR you must have an accompanying adult who you know that can leave and pick you up every day. They must be available on phone Sunday and Monday and must be on-site with you the whole of Tuesday.

When participating in OPEN CHOIR you must bring an adult if you need help during things like lunch and transfers between locations.

For all other tracks we want you to have an adult you know present if you are under 13 years old. To be allowed to stay overnight at the camp you must be at least 13 years old or be accompanied by an adult that you know.

Accompanying adult?
You, as an accompanying adult, do not need to submit an Expression of Interest. When it is time to confirm the offered slot(s) for the participant(s) you can sign up and pay the participation fee in the same was as a regular participant does. And we expect you to take full responsibility for your child/group during camp, no matter which track they are in. The same applies to playing pedagogues in INTERMEDIATE ORCHESTRA and BASIC ORCHESTRA,

How do I submit an Expression of Interest for more than one person?
For some tracks, each participant must submit an individual Expression of Interest. For other tracks you can submit a joint Expression of Interest for up to 20 participants in the same track. The later is recommended if you are from the same orchestra, school, or choir, and only want to participate if you can come to Gothenburg as a group. Make sure that Person 1 in the form is the adult responsible for the submission. The email address for Person 1 will receive the submission notice for the whole group.

Personal Data
Filming and photography takes place for documentation throughout Side by Side. The material will be used in social media, on our website and in other ways to present Side by Side during the camp week and in our future communication and marketing. The same applies to any material sent in to us. The material may also be used by our partners, Beyond this we comply with the current legislation and Göteborgs Symfoniker’s privacy policy: https://www.gso.se/en/personal-data/
How do I fill in the Expression of Interest form?
Here you will find a detailed instruction on how to fill in the form.

Name
If the Expression of Interest is only for a single playing/singing participant, enter that name. If the submission is for a group, like a choir, an orchestra, or several children from the same school of the arts, enter the name of the adult responsible for submitting the Expression of Interest as Person 1. The rest of the participants become Person 1, Person 2, and so on.

Country/Municipality (in Sweden)
State your country of residence if you don't live in Sweden, or you municipality if you do live in Sweden.

Email (for pre-camp info)
This email address will be used when the admission notice is sent out. If you submit several participants, you will still get the admission notice to this address.

Mobile phone number (for pre-camp contact)
Please enter a mobile phone number where we can reach you prior to sending out the admission notice.

School of the Arts/Orchestra/Choir/Organization
Enter the name of your school of the arts, orchestra, choir, or other organization that you are a part of. If you are not a part of any organization, you can submit that as an asnwer as well.
Instrument/Part
Choose the instrument/choir section for each participant in the list. The choice "Responsible for submission of Expression of Interest for a group" should only be used for Person 1, ie, you who are are submitting an Expression of Interest for a group. Other accompanying adults do not need to submit an Expression of Interest. If, however, you are an adult who are only submitting an Expression of Interest for a single child, you select their instrument here.

I/we need accommodation in Gothenburg
Housing possibilities are very limited and we need to know straight away if you want to express an interest in accommodation as well.

Number of housing guests, including accompanying adults
Enter the total number of people needing accommodation in the group your are doing the submission for. Please make sure to Include accompanying adults who are not mentioned in the Expression of Interest for, but will be added if your submission is accepted.

Comments
Enter any pertinent information you think we might need.
Welcome to Side by Side 2021!

We're so happy you want to sign up for Side by Side!

Here you will find a lot of what you need to know and think about when you submit your Expression of Interest.If you have questions or wish to cancel your slot, please email sidebyside@gso.se.

TRACK GUIDE

How do I fill in the Expression of Interest form?

Here you will find a detailed instruction on how to fill in the form.

Welcome to Side by Side 2021!

Here you will find a lot of what you need to know and think about when you submit your Expression of Interest.
If you have questions or wish to cancel your slot, please email sidebyside@gso.se.