FOR YOU WHO HAVE BEEN ACCEPTED TO SIDE BY SIDE
Here you will find a lot of what you need to know and think about when you confirm your participation and make your final booking. Please remember to also read our PERSONAL DATA POLICY before you book. If you have any questions not covered in the information below, or wish to cancel your participation, please email firstname.lastname@example.org.
Before you accept the camp slot you have been offered, it's important that you know the following:
You may only book the slots that you/your group have been offered, as stated in the admission notice
When you accept the offered camp slots and make your final booking for a third party/a group, you are responsible for securing permissions from their legal guardian(s) and supplying these guardians with all pertinent information
EVERYONE who will be present on the camp grounds, including teachers, parents, and other adults must book their own slots and pay the participation fee
The last day to cancel with a full refund is May 5. If your cancellation is due to Covid-19, the last day to cancel is June 16
If we are forced to cancel or modify the camp due to restrictions, we may need to cancel your slot(s) and if that is the case, you will get a refund
You who have received an admission letter in an email from us can accept the offered slot by making a final booking and paying the participation fee. Information about the offered place and a link to the booking form can be found in the email with the admission letter.
Only those who are to participate in the camp, either as playing / singing participants or as accompanying adults, should be stated in the booking. The booking ends with payment for all booked participants.
Before you book, you must read our BOOKING TERMS & CONDITIONS above.Also read our PERSONAL DATA POLICY.
Making a group confirmation/final booking
Confirming and making a final booking for ADVANCED ORCHESTRA, PRE-ADVANCED ORCHESTRA, FOLK MUSIC, OR YOUTH CHOIR
Parents/legal guardians making a confirmation and final booking on behalf of charge(s)
What information is necessary to make a confirmation and final booking?
How much does it cost to participate at Side by Side?
Children and adults at camp
How do I fill out the booking form?
Here is a detailed instruction on how to fill out the fields in the booking form
Enter the name of the School of the Arts, orchestra, choir or other organization to which you or the group's participants belong. If you do not belong to any organization or belong to different organizations, you can write that as well.
If you live in a country other than Sweden, enter the country here. If you live in Sweden, write instead which municipality you live in.
Enter an email address for an adult responsible for the booking. The confirmation and all other information about the camp will be sent to this address. If you are over 16 years old and book a slot only for yourself, you can enter your own e-mail address.
Provide a mobile phone number to an adult responsible for the booking who we can contact if we need to ask anything about the booking.
Here you can indicate if there is anything else we need to know about the group or one of the participants. For example, if someone uses a wheelchair or has an illness. You can also contact us by email or telephone.
Indicate if the person to whom the participant information applies is an accompanying adult or a playing / singing participant.
In some tracks, you need to select the instrument or part for the playing / singing participant. Select the option you have been offered a slot in. If the participant information applies to an accompanying adult, select the option Accompanying non-playing / singing adult.
We want to be able to use the mobile phone number listed here to reach the participant during the camp. If the participant does not have a mobile phone, the number of an adult who takes responsibility for the participant during the camp must be stated here. We strongly recommend that the children who participate alone in the camp bring a mobile phone so that we have the opportunity to reach them when needed.
The information given here is an extra security measure so that we will be able to reach the participant's legal guardian/next of kin. If the participant is of legal age, the name and mobile phone number of the next of kin should be stated instead.
At the camp, nothing is served that contains pork or nuts. When it comes to special diets, you can choose a vegetarian, vegan, gluten-free, lactose-free and milk protein-free diet. You can indicate allergies and requests for other special diets. These wishes will be met as far as possible.
In the Accommodation tab, you can book accommodation with us with sleeping accommodation in a shared classroom. Click on the plus sign next to the School box for each participant for whom you want to book accommodation. Enter the day of check-in and the day of check-out as well as the name of each participant.You will see at the top right of the form that the amount changes when you enter the number of nights. Accommodation costs SEK 100 per person per night. For accommodation, all meals are included on the days you book accommodation for. Please note that you must be 13 years old or accompanied by an adult to stay overnight at the camp.
The Summary tab shows all the information you entered in the previous steps. Carefully check that everything is correct. If you want to change something, click Back at the bottom left. Once you click on Book, you can no longer go back and change anything.
At the bottom of the summary tab, you see the total sum for the booking. If you belong to Göteborgs Kulturskolor, enter the code you have received from your teacher in the Discount code box and click Activate. Then the sum will decrease. Click on Book when you are done.
In the Payment tab, first select whether you want to pay by credit card or invoice. If you choose Payment service, it means that you enter your credit card details and make the payment immediately before you end the booking. You can pay with VISA, Mastercard or Maestro. If you select invoice, you can choose whether it should be sent by email or to your postal address. Make sure that the email address is correct if you want the invoice to be sent by email. If the invoice is to go to a company or an organization, you can also choose e-invoice. The invoice will be sent in May 2022 and must be paid within 30 days.
When the booking is completed, you will receive a confirmation to the email address you have entered in the booking form. The confirmation email contains a summary of all participants' information and a bar code. Please print out and bring the confirmation with the barcode to the camp (or keep it handy in your mobile). It will be used for on-site registration. If you do not receive the confirmation, please look in the spam folder before contacting email@example.com.
WELCOME TO SIDE BY SIDE 2022!
Copyright Stiftelsen El Sistema Sverige
& Göteborgs Symfoniker 2018
Swedish org no 556313-1027
European VATno SE556313102701