FOR YOU WHO HAVE BEEN ACCEPTED TO SIDE BY SIDE

BOOKING INFO

Have you been accepted to Side by Side? Congratulations!

Here you will find a lot of what you need to know and think about when you accept your admission offer and make your final booking. Please remember to also read our PERSONAL DATA POLICY before you book. If you have any questions not covered in the information below, or wish to cancel your participation, please email sidebyside@gso.se.
NB! All dates and times at Side by Side are based on the 24-hour clock and CEST (Central European Summer Time).

BOOKING TERMS & CONDITIONS

Before you accept the camp slot you have been offered, it's important that you know the following:

You may only book the slots that you/your group have been offered, as stated in the admission notice
When you accept the offered camp slots and make your final booking for a third party/a group, you are responsible for securing permissions from their legal guardian(s) and supplying these guardians with all pertinent information
EVERYONE who will be present on the camp grounds, including teachers, parents, and other adults must book their own slots and pay the participation fee
The last day to cancel with a full refund is May 5. If your cancellation is due to Covid-19, the last day to cancel is June 16
If we are forced to cancel or modify the camp for , we may need to cancel your slot(s) and if that is the case, you will get a refund
During Side by Side, we will document the activities in text, video, image and audio. We will publicize this information and use photographs and videos in our social media, on our websites, in print, and in other media to present and represent Side by Side before, during and after camp, for communications and marketing purposes, The material may also be used by our partners. This includes any material that participants send in/make available to us. Beyond this, we follow set laws and regulations as well as the Gothenburg Symphony Privacy Policy.

About your final booking

If you have received an email with an admission notice from us, confirm your participation by making a final booking. Information about your placement and a link to the booking form can be found in the email. It is very important to accept the offer and make the final booking in time—your deadline is also shown in the email. If you do not make your final booking in time, your camp slot may go to someone else.

At the top of the booking form, we remind you what the application process for Side by Side 2023 looks like.

In the booking, only the people who will participate in the camp as playing/singing participants or as accompanying adults must be specified. The booking ends with payment for all participants in the booking. Companies and organizations can choose to pay with an invoice that will be sent in mid-May. Private individuals pay by debit/credit card at booking.

Before you book, you must read our BOOKING TERMS & CONDITIONS above.
Also read our PERSONAL DATA POLICY.

Making a group confirmation/final booking

Confirming and making a final booking for ADVANCED ORCHESTRA, FOLK MUSIC, or YOUTH CHOIR

Parents/legal guardians making a confirmation and final booking on behalf of charge(s)

What information is necessary to make a confirmation and final booking?

How much does it cost to participate at Side by Side?

Children and adults at camp

Unaccompanied child in camp counselor group

Special info for participants in BEGINNER'S CHOIR and BEGINNERS' ORCHESTRA

How do I fill out the booking form?

Here is a detailed instruction on how to fill out the fields in the booking form

Playing teacher / Spelande pedagog

Check this box if you are an accompanying teacher and want to play an instrument. NB! valid only for INTERMEDIATE and BASIC ORCHESTRA and subject to availability.

This child needs a camp counselor / Det här barnet behöver en barnvärd

Check this box if you are an adult applying for a place in a camp counselor group for a child under the age of 13. Read more about camp counselor group in the section Unaccompanied child in camp counselor group higher up on the page.

Book instrument

In some tracks, you must choose the instrument or tune for the playing/singing participant. Choose the option you have been offered a place in.

If you are a non-playing / non-singing accompanying adult, you choose the alternative Not playing, not singing / Spelar ej, sjunger ej. If you are a teacher wishing to attend the track playing your instrument you select your instrument.

Additional information / Övrig information

Here you can indicate if there is anything else we need to know about the group or any of the participants. For example, if someone is in a wheelchair or has an illness. It is also possible to contact us via e-mail or phone.

Email

Enter an email address for each participant. Information about Side by Side 2023 will be sent to all email addresses in the booking.

Mobile phone

We want to be able to use the mobile number entered here to reach the participant during the camp. If the participant does not have a mobile phone themself, the number of an adult who takes responsibility for the participant during the camp must be entered here. We strongly recommend that the children who attend the camp alone bring a mobile phone so that we have the opportunity to reach them if necessary.

Legal guardian’s or next of kin’s name & phone number / Målsmans eller anhörigs namn & mobilnummer

The information entered here is as an extra precaution so that we can reach the participant's guardian. If the participant is of legal age, the name and mobile number of the next of kin should be entered instead.

Food preferences / Specialkost

Nothing containing pork or nuts is served at the camp. When it comes to special diets, you can choose vegetarian, vegan, gluten-free, lactose-free and milk protein-free diets. You can indicate allergies and requests for other special diets. These requests are accommodated as far as possible.

Accommodation / Boende

In the Accommodation tab, you can book accommodation with us with a sleeping place in a shared classroom. Click the plus sign next to the School accommodation box for each participant for whom you want to book accommodation. Enter day of check-in and day of check-out and name of each participant.

You will see at the top right of the form that the amount changes when you enter the number of nights. Accommodation costs SEK 150 per person per night. Unfortunately, we have had to raise the accommodation fee due to increased costs. For accommodation, breakfast and some dinners are included. Please note that you must be 13 years old or live with an adult to stay overnight at the camp.

Summary

The Summary tab displays all the information you entered in the previous steps. Check carefully that everything is correct. If you want to change something, click Back at the bottom left. Once you click on Book, it is no longer possible to go back and change anything in the form.

Discount code

At the bottom of the summary tab, you will see the total for the booking. If you belong to Göteborgs Kulturskolor, enter the code you have been given by your teacher in the Promotional code box and click Apply. Then the sum will decrease. Then click on Book.

Payment

In the Payment tab, you first choose whether you want to pay by card or invoice (only companies / organizations).

Payment service (betalkort) means that you enter card details and complete the payment directly before completing the booking. It is possible to pay with VISA, Mastercard or Maestro.

Invoice (faktura) is available if you represent a company / an organization and wish to receive an invoice instead of paying by card. You can also specify whether the invoice should be sent by email or to a postal address. Please check carefully that the email address is correct if you want the invoice to be sent by email. It is also possible to choose e-invoice. The invoice will be sent in May 2023 and must be paid within 30 days.

After booking

When the booking is complete, separate confirmations will be sent to all email addresses you have entered in the booking. The main booker's (Person 1's) confirmation contains all participants' information and a bar code. Other confirmations contain only one person's information and a barcode. Print and bring the confirmation with the barcode to the camp. It will be used for on-site registration. If you do not receive the confirmation, please check your spam folder first.

WELCOME TO SIDE BY SIDE 2023!